Receptionist

Success Education Colleges
Published
November 19, 2020
Location
Glendale, CA
Category
Job Type

Description

 

North-West College is part of a stable and growing system of nine campuses in California and Nevada, which is a leader in Medical Career Training since 1966.

Our everyday mission is to train students in short term programs for gainful employment.

We are currently seeking a Receptionist.

POSITION SUMMARY
The a Receptionist who oversees and manages office procedures and other tasks for various departments as assigned by their supervisor. As a receptionist, directs people both externally and internally to the appropriate contact either via telephone or in person.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Oversee all aspects of general office coordination within assigned department(s).

  • Maintain office calendar to coordinate work flow and meetings.
  • Maintain confidentiality in all aspects of student, staff, and faculty information.
  • Greets visitors; ensures a positive welcoming environment at the front desk and entrance.
  • Answers telephone and directs calls to proper individuals. Assists all callers and visitors in a courteous and helpful manner.
  • Follow incoming inquiry script.
  • Follow inquiry distribution rotation.
  • Open, sort and distribute incoming correspondence, including faxes and email.
  • Sign for and distribute UPS/FedEx or similarly delivered packages.
  • Prepare responses to correspondence containing routine inquiries.
  • Perform general clerical duties to include, but not limited to, copying, faxing, mailing, and filing.
  • Create and modify documents such as reports, memos and letters using word processing, spreadsheet, database and/or presentation software such as Microsoft Office or other programs.
  • File and retrieve organizational documents, records and reports.
  • May conduct research, compile data, and prepare documents for management.
  • Set up and coordinate meetings.
  • Attend meetings as requested in order to record minutes.
  • Support staff and faculty in assigned project based work.
  • May supervise volunteers and other support personnel..
  • Assist with overall maintenance of the organization and its offices.
  • Other duties as assigned by the Supervisor.
  • Take Student Payments.

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